Data Quality Monitoring takes place on a quarterly basis. The submission form opens on the first day of the month following the end of each quarter and remains open for the entirety of that month to allow time for data clean up.
Data Quality Officers run a series of reports that provide them with a full picture of their organization’s data quality. Reports are always run from the first of the year through the end of the preceding quarter. They then resolve any data clean up issues that they can before submitting their reports and answering a few questions on the submission form. Detailed instructions for each report can be found in the HMIS Quarterly Reporting Submission Guide.
Data Quality Office Hours are held on the second Tuesday following the end of the quarter at 10:00am. During these office hours, we discuss any changes to the submission process for that quarter, as well as provide technical assistance and answer questions from DQOs.
Reporting Schedule:
| End of Quarter | Submission Opens | DQO Office Hours | Submission Closes |
| March 31 | April 1 | 2nd Tuesday of April | April 30 |
| June 30 | July 1 | 2nd Tuesday of July | July 31 |
| September 30 | October 1 | 2nd Tuesday of Oct. | October 31 |
| December 31 | January 1 | 2nd Tuesday of Jan. | January 31 |